Accounting Clerk

Company: Volt
Location: Fowler
Posted on: October 19, 2024

Job Description:

SUMMARY:The Accounting Clerk, under limited supervision from the Accounting Supervisor and Accounting Manager, will perform a wide range of accounting clerical tasks, including accounts payable, accounts receivable, and other departmental support as needed. This role requires regular interaction with employees and management involved in purchasing and receiving goods or services, as well as some communication with customers, especially those using credit cards for purchases. The Accounting Clerk will also serve as the primary backup for the receptionist during breaks, lunches, vacations, and other absences.DUTIES AND RESPONSIBILITIES:I. ACCOUNTS PAYABLE

• Match receivers, purchase orders, and invoices for processing.
• Investigate and resolve discrepancies, prepare schedules, and provide support for purchase orders. Enter invoice packages into the accounting system.
• Select invoices for payment.
• Produce check runs and attach invoice packages to checks.
• Prepare manual checks as needed.
• Code and enter data into the accounting system.
• Provide backup for vendor statement reviews, investigating discrepancies or omissions.
• Assist with annual 1099 preparation.
• Conduct research and prepare analyses as required by management.II. ACCOUNTS RECEIVABLE
• Prepare daily sales invoices for distribution.
• Provide backup for coding and data entry of sales invoices and payments.
• Update customer master files as needed.
• Provide backup for preparing and posting daily cash receipts.
• Assist with processing credit card sales, including contacting customers when necessary.
• Prepare and transmit fax authorizations, track responses, and handle necessary follow-ups.
• Post authorizations and sales transactions to the credit card processing system.
• Prepare and distribute credit card reports.III. RECEPTIONIST BACKUP
• Serve as the primary backup receptionist during breaks, lunches, vacations, and other absences as required.
• During the grape crush season, alternative coverage for these duties will be arranged.IV. ADDITIONAL ACCOUNTING SUPPORT
• Provide backup for sending, logging, and distributing faxes.
• Follow up on any unreceived daily/weekly faxes.
• Receive daily employee and production schedules and maintain inventory schedules and shopping lists, informing relevant personnel of fax receipts.
• Prepare monthly sales reports and reconcile them with accounting and production shipping reports.
• Cost alcohol work orders, summarize costs, and prepare monthly reports. During the season, alternate personnel will cover these duties.
• Enter grower weigh tags into the commodity system, run reports, and reconcile totals.
• Produce and distribute daily crush reports.
• Cross-train for other tasks within the department.QUALIFICATIONS:To successfully perform this job, an individual must be able to meet the essential duties and responsibilities. The requirements below represent the knowledge, skills, and abilities needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.1. Education and Experience

• High School diploma or GED required.
• AA Degree or equivalent preferred, and/or two years of related experience.
• Proficiency in Microsoft Word, Excel, and other computer applications is desirable.2. English Language Skills
  • Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Effective verbal and written communication skills, especially when presenting information to groups of employees.3. Mathematical Skills
    • Ability to calculate figures such as discounts, interest, commissions, proportions, and percentages.
    • Basic understanding of algebra and geometry concepts.4. Reasoning Ability
      • Ability to solve practical problems and manage various concrete variables where limited standardization exists.
      • Capable of interpreting a variety of instructions in written, oral, diagram, or schedule form.
      • Ability to define problems, collect data, establish facts, and draw valid conclusions.5. Other Requirements
        • Intermediate or higher proficiency in word processing and spreadsheet applications.
        • Familiarity with internet search engines and basic database management.
        • Typing speed of 40 words per minute or more, along with proficiency in ten-key by touch.Shift: 1st Pay: $18-$26Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email or call (866) -898-0005. Please indicate the specifics of the assistance needed.Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. - 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. Volt is acting as an Employment Agency in relation to this vacancy.

Keywords: Volt, Visalia , Accounting Clerk, Accounting, Auditing , Fowler, California